Submission #184

Parts & Purchasing
Full Time
Gilroy, CA
Christopher Ranch
305 Bloomfield Ave
Position Mission
The primary purpose of this position is to increase the Maintenance Department’s efficiency through;

• Applying servant leadership to foster an environment of trust in the parts room. Maintenance employees are the “customers of the parts room” and are most efficient when treated with respect.

• Reducing downtime by maintaining a well-stocked and organized parts room.
(This decreases breakdown response time and increases planned service productivity.)

• Adjusting stock-room inventory as appropriate based on cost, availability and importance.
(This reduces overhead costs and project preparation times.)

Essential Duties

Maintain Parts Room Inventory: Order parts to maintain consistent inventory levels. Order additional parts as requested by team members for new installs, repairs or services. Stock up part-lists for preventative maintenance services. Re-stock parts as they arrive.

Maintain Parts Room Stock: Organize and label parts room stock to allow for ease of use. Maintain or replace existing tag inventory system. Receive and put away parts as they arrive. Communicate with other employees when parts arrive. Manage return shipments and equipment calibrations. Reduce or increase stock quantities as appropriate. Maintain and update existing catalogues, manuals and parts-ordering resources.

Build and Maintain Vendor Relationships: Develop a good working relationship with Christopher Ranch’s existing vendors. Research and develop new vendor relationships. Compare prices and response times to ensure efficient spending. Pull quotes from vendors as requested.

HAZMAT: Become certified to track, store and dispose of Hazardous Materials as required by the maintenance, refrigeration and safety departments.

Additional Goals: Depending on the candidate’s performance, this position has the potential to also take on the additional responsibilities and corresponding titles;

• Inventory Control: The current parts room runs off a “spreadsheet and tag” system. There is potential room for growth into a more efficient digital system.

• Product/Project Costing: Christopher Ranch tracks expenses by department. Tracking parts and services for individual products and projects would greatly aid in creating accurate company costing. Creating a database for this information would require coordination between accounting, IT, Sales and Maintenance.

• Additional Purchasing and Expense Tracking: It is possible that the candidate’s realm of influence could grow to encompass control of ordering and organizing for departments other than maintenance.

• Additional KRIs: This expectation is that this position will actively participate in goal setting and establishing/meeting new KRIs. (Key Result Indicators)

Company Teams: This position is an active participant of the following teams -
• Emergency Response Team
• Safety Committee
• HACCP Team

No Gossip
This position falls under the “No Gossip” expectations of the Gilroy Facility Team. Please refer to the attached “Leader’s No Gossip Agreement” and the “Christopher Ranch Employee Handbook.”

Physical Demands and Work Environment
The description of the physical demands and the work environment characteristics here, represent those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand. The employee is occasionally required to sit; walk; use hands to finger handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and explosives. The noise level in the work environment is usually moderate. However, on some instances this job may require work in areas where ear and / or eye protection is necessary.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee will posses the skills aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities.

This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
Rory Raggio

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