Submission #326
Accounts Payable/Receivable Specialist
Full Time
Santa Maria
10/2024
10/19/2024
Central West Produce
3250 Skyway Dr Ste 201
Santa Maria
CA
93455
https://www.centralwestproduce.com/
Summary/Objective
Under the general direction of the AP/AR Manager, provides administrative support; compiles, processes and maintains accounts payable records for the multiple companies within the organization.
Essential Functions
• Cash receipting payments received from customers/vendors.
• Manage accounts payable process for multiple internal companies.
• Maintains accounting records by making copies, scanning, and filing documents. Mail distribution.
• Verifies purchase orders for accuracy, analyze billing discrepancies, follow up with ranch foremen and managers.
• Responsible for invoice coding and cost allocations.
• Prioritize invoices according to payment terms, take advantage of potential discounts.
• Review all invoices for appropriate documentation and approval prior to payment.
• Process payments utilizing a variety of methods check, wires, and credit cards.
• High volume data entry within accounting databases Famous, Microsoft Office, Adobe.
• Reconcile vendor statements, research and correct discrepancies.
• Assist in month end reporting procedures and completing bank statement reconciliation.
• Communicate with other departments, coworkers, customers; respond to vendor inquiries in a professional manner.
Physical Demands
Work is performed in a standard office environment where work pressures, disturbances of workflow, and/or irregularities in the work schedule are expected and occur on an intermittent basis. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Must be able to lift up to 25 pounds.
Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8 a.m. to 5 p.m. Evening and weekend work may be required as job duties demand.
Minimum Qualifications
• High school diploma or equivalent required
• 1 year of office/clerical support experience.
• Excellent computer skills, specifically Excel and Word.
• Exceptional organizational skills, with ability to work independently.
• Customer service and negotiation skills.
• Must be reliable and precise - attention to detail essential.
• Capable of prioritizing work flow in a fast paced environment.
• Ability to be an effective team member and display initiative.
• Strong problem solving skills, basic accounting principles knowledge, research and resolution skills.
• Knowledge of applicable accounts payable/general ledger procedures, financial chart of accounts.
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately.
Perferred Qualifications
• 1+ years of accounts payable experience
• Experience with Famous Software
Other Duties
Please note this job description is not designed to cover or contain all duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Under the general direction of the AP/AR Manager, provides administrative support; compiles, processes and maintains accounts payable records for the multiple companies within the organization.
Essential Functions
• Cash receipting payments received from customers/vendors.
• Manage accounts payable process for multiple internal companies.
• Maintains accounting records by making copies, scanning, and filing documents. Mail distribution.
• Verifies purchase orders for accuracy, analyze billing discrepancies, follow up with ranch foremen and managers.
• Responsible for invoice coding and cost allocations.
• Prioritize invoices according to payment terms, take advantage of potential discounts.
• Review all invoices for appropriate documentation and approval prior to payment.
• Process payments utilizing a variety of methods check, wires, and credit cards.
• High volume data entry within accounting databases Famous, Microsoft Office, Adobe.
• Reconcile vendor statements, research and correct discrepancies.
• Assist in month end reporting procedures and completing bank statement reconciliation.
• Communicate with other departments, coworkers, customers; respond to vendor inquiries in a professional manner.
Physical Demands
Work is performed in a standard office environment where work pressures, disturbances of workflow, and/or irregularities in the work schedule are expected and occur on an intermittent basis. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Must be able to lift up to 25 pounds.
Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8 a.m. to 5 p.m. Evening and weekend work may be required as job duties demand.
Minimum Qualifications
• High school diploma or equivalent required
• 1 year of office/clerical support experience.
• Excellent computer skills, specifically Excel and Word.
• Exceptional organizational skills, with ability to work independently.
• Customer service and negotiation skills.
• Must be reliable and precise - attention to detail essential.
• Capable of prioritizing work flow in a fast paced environment.
• Ability to be an effective team member and display initiative.
• Strong problem solving skills, basic accounting principles knowledge, research and resolution skills.
• Knowledge of applicable accounts payable/general ledger procedures, financial chart of accounts.
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately.
Perferred Qualifications
• 1+ years of accounts payable experience
• Experience with Famous Software
Other Duties
Please note this job description is not designed to cover or contain all duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
beatriz@cwproduce.com
Beatriz Campos Maldonado
beatriz@cwproduce.com
8053631125
